• Academic Standing Rules

    After final grades are posted at the end of each term (fall, spring, summer—all sessions combined), the student grade record will be evaluated to determine the student’s academic standing. If the student has earned a cumulative Grade Point Average (GPA) at or above 2.0, the student will be considered in “Good Standing”.

    Students who were placed on Probation 1, Probation 2, or Suspension before December 2016 will be required to follow the Academic Standing Rules that were in place at the time of evaluation. See Probation Suspension Procedures Effective 2010 – 2016.

    Good Standing

    To remain in good standing, students must maintain a cumulative GPA of 2.00 or higher. Students must be in good standing to graduate. Students in good standing may take 15 or more credits of classes a term. More than 18 credits constitute an excessive class load. To register for more than 18 credits, students will need permission from the academic dean.

    Dean's List

    The dean's list is CCAC's way of recognizing academic achievement. It is announced at the end of each term. Students will be on the dean's list if, as a full-time student, they have a term GPA of 3.50 or higher and received no F grades during the term. Courses below 100 are not included in the calculations of the dean's list GPA. If students are part-time, they will be on the dean's list at the end of each term in which they have accumulated 12 credits with a cumulative GPA of 3.50 or higher and no F grades for that 12-credit interval. The dean's list is circulated to local newspapers and usually appears in the student newspaper.

    Midterm Alert

    If the student is receiving a grade below a C at midterm, the student may be notified and should meet with the course instructor immediately to discuss progress in the course. Academic Advisors are also available to discuss the student’s educational plan and CCAC’s academic support services. Not receiving an alert at midterm does not guarantee that the student will pass the course.

    Academic Warning

    If the student’s term GPA falls below 2.0, the student will be placed on Academic Warning. When placed on Academic Warning, the student will be required to meet with an Academic Advisor to discuss the student’s educational plan, discuss strategies to utilize CCAC’s academic support services and discuss the number and type of courses the student should take in future terms in order to help ensure academic success. To return to good standing, the student must achieve a minimum term and overall cumulative GPA of 2.0.

    Academic Probation

    If while on Academic Warning, the student earns a term GPA above 2.0 but the cumulative GPA is still below 2.0, the student will stay on Academic Warning. If while on Academic Warning, both the term and cumulative GPA fall below 2.0, the student will be placed on Academic Probation. While on Academic Probation, the student is required to:

    1. Meet with an Academic Advisor to review the student’s academic plan and to register for courses in subsequent terms
    2. Discuss strategies to utilize CCAC’s academic support services
    3. Enroll in no more than 9-10 credits in subsequent terms
    4. Enroll in online courses only at discretion of the Advisor

    To return to good standing, the student must achieve a minimum term and overall cumulative GPA of 2.0.

    Academic Suspension

    If while on Academic Probation, the student’s academic record falls below the minimum of the range outlined below, the student will be placed on Academic Suspension. Evaluation for Suspension will occur once each year, in May after final grades are posted. While on Academic Suspension, the student will be restricted from attending CCAC for two terms, unless the student successfully appeals.

    Suspension Determination Chart

    If student has attempted:  AND 
    Cumulative GPA is:
    24 credits   <1.50
    25-48 credits   <1.75
    49-59 credits   <1.90
    60+ credits   <2.00

    College Process for Academic Suspension

    1. If the student is placed on Academic Suspension and has not registered for a subsequent term, no other action will be taken.
    2. If the student has already registered for the summer term, the registration will be cancelled with charges adjusted accordingly.
    3. If the student has NOT filed an appeal AND has already registered for fall term(s), the registration will be cancelled with charges adjusted accordingly.
    4. If the student HAS filed an appeal for Fall classes AND has already registered for Fall classes, the registration will be held until the appeal is determined.
    5. If the student does not appeal the suspension or appeal is not granted, the student must sit out for two consecutive terms (summer and fall) before being re-admitted to the college for the Spring semester. All summer sessions combined equal one term.
    6. Upon returning after the two term suspension, the student must meet with a Counselor to review the student’s educational goals and academic plan, develop strategies to utilize academic support services, and register for classes. Enrollment will be limited to the credit load set by the Counselor.
    7. The student can only register with a Counselor and must maintain a term GPA of 2.0 minimum. If, in the semester in which the student returns, the student’s term GPA is less than 2.0, the student will be placed on Academic Suspension and must sit out for two terms with no appeal.


    College Process for the Appeal of Academic Suspension

    If the student wishes to attend within the two-term restricted period, the student must appeal by submitting the Suspension Appeal form to the Associate Academic Dean on the student’s campus by the deadline (instructions included in the Suspension letter).

    1. A permanent Academic Appeals Committee will be established at the beginning of every academic year on each campus under the coordination of the Associate Dean of Academic Affairs. The Committee will be comprised of one advisement administrator, two full-time teaching faculty members, one counselor and one associate dean of Academic Affairs. The term of appointment for committee members will be for one academic year. Alternates will also be selected.
    2. All students identified as ‘suspended’ will receive a suspension letter/e-mail/notice on portal, etc. signed by the academic leader which will outline the conditions of the suspension, appeal process, and the consequences of not filing an appeal before the due date.
    3. The student will be notified of the decision of the Academic Appeals Committee in writing.
    4. If the appeal is granted:
      1. The student must meet with a Counselor to develop an academic plan, discuss strategies to utilize CCAC’s academic support services and to select/adjust courses for fall registration, and for subsequent terms, based on the committee’s recommendation. Enrollment in online courses is at the discretion of the Counselor.
      2. For every term after the appeal, the student must register with a Counselor and must maintain a term GPA of 2.0 minimum for all subsequent semesters. Enrollment will be limited to the credit load set by the Counselor. If the student’s term GPA is less than 2.0, the student will again be placed on suspension and must sit out for two terms with no appeal. If already registered for the next term, the student’s registration will be cancelled with charges adjusted accordingly.
    5. If the appeal is denied:
      1. The student must meet with a Counselor in order to be readmitted after sitting out the two terms. If the student has registered for fall courses, the registration will be cancelled with charges adjusted accordingly. During the period of suspension, the student will be required to follow any prescribed actions as stated by the Academic Appeals Committee.
      2. For every term after suspension, the student must register with a Counselor and must maintain a term GPA of 2.0 minimum for all subsequent semesters. Enrollment will be limited to the credit load set by the Counselor. If the student’s term GPA is less than 2.0, the student will again be placed on Academic Suspension and must sit out for two terms with no appeal. If already registered for the next term, the student’s registration will be cancelled with charges adjusted accordingly.


    Financial Aid has a separate standard for academic progress. See Satisfactory Academic Progress Policy.